Last updated: June 2026 · Effective date: June 2026 · Version: 1.0
Jurisdiction note: This policy is designed to comply with applicable data protection and privacy laws globally, including but not limited to: the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), the California Consumer Privacy Act (CCPA/CPRA), the Philippine Data Privacy Act of 2012 (Republic Act 10173), and Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). Where laws differ, we apply the standard most protective of your rights.
1. Who we are
Task-Vora ("Task-Vora", "we", "us", or "our") is a virtual assistant agency that connects businesses with vetted virtual assistants and AI-powered business support services. Our website is task-vora.com.
For data protection purposes, Task-Vora is the data controller of your personal information. You can contact us at: info@task-vora.com
2. What personal data we collect
We may collect and process the following categories of personal data:
2.1 Data you provide directly
- Identity data: Full name, job title, company name
- Contact data: Email address, phone number, mailing address
- Enquiry data: Information you provide through our contact or consultation forms, including business needs and service preferences
- Communication data: Records of correspondence with us via email, chat, or other channels
- Employment data: CV, work history, and professional qualifications (for career applicants only)
2.2 Data we collect automatically
- Technical data: IP address, browser type and version, device type, operating system
- Usage data: Pages visited, time spent on pages, referring URLs, click interactions
- Cookie data: See our Cookie Policy below
3. How we use your data
We use your personal data for the following purposes and on the following legal bases:
- To respond to enquiries and provide our services — Legal basis: Performance of a contract / Legitimate interests
- To match you with suitable virtual assistants — Legal basis: Performance of a contract
- To send service-related communications — Legal basis: Performance of a contract
- To send marketing communications (only with your consent) — Legal basis: Consent
- To improve our website and services — Legal basis: Legitimate interests
- To comply with legal obligations — Legal basis: Legal obligation
- To process job applications — Legal basis: Legitimate interests / Consent
We will never sell, rent, or trade your personal data to third parties for their marketing purposes.
4. How we share your data
We may share your personal data with:
- Virtual assistants: When matching you with a VA, we share relevant briefing information necessary to initiate the working relationship
- Service providers: Trusted third-party vendors who assist with website hosting, email delivery, analytics, and business operations — under strict data processing agreements
- Legal authorities: Where required by law, court order, or regulatory obligation
- Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred — with advance notice provided to you
All third parties we work with are required to process your data securely and only for the purposes we specify.
5. International data transfers
Task-Vora operates globally and may transfer your personal data to countries outside your country of residence, including countries that may not have the same level of data protection as your home jurisdiction.
Where we transfer data from the UK or European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or adequacy decisions. For transfers from other jurisdictions, we apply equivalent protections consistent with applicable local law.
6. Data retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting obligations:
- Client and enquiry data: Up to 3 years after the end of our relationship
- Marketing data: Until you withdraw consent or unsubscribe
- Job application data: Up to 12 months if unsuccessful; for the duration of employment if hired
- Website analytics data: Up to 26 months
7. Your rights
Depending on your location and applicable law, you may have the following rights regarding your personal data:
- Right of access: Request a copy of the data we hold about you
- Right to rectification: Request correction of inaccurate or incomplete data
- Right to erasure: Request deletion of your personal data ("right to be forgotten")
- Right to restriction: Request that we limit how we use your data
- Right to data portability: Receive your data in a structured, commonly used format
- Right to object: Object to processing based on legitimate interests or for direct marketing
- Right to withdraw consent: Withdraw consent at any time where processing is based on consent
- Right not to be subject to automated decisions: Request human review of automated decisions that significantly affect you
California residents (CCPA/CPRA): You have additional rights including the right to know what personal information is collected, the right to opt out of the sale of personal information (we do not sell personal information), and the right to non-discrimination for exercising your rights.
UK/EU residents (UK GDPR/EU GDPR): You have the right to lodge a complaint with your local supervisory authority. In the UK, this is the Information Commissioner's Office (ICO):
ico.org.uk. In the EU, contact your national data protection authority.
To exercise any of your rights, contact us at info@task-vora.com. We will respond within 30 days (or sooner where required by law).
8. Cookie policy
Our website uses cookies and similar technologies to improve your experience and analyse website traffic. Cookies are small text files stored on your device.
Types of cookies we use
- Essential cookies: Necessary for the website to function. Cannot be disabled. Examples: session management, cookie consent preferences.
- Analytics cookies: Help us understand how visitors use our site (e.g. Google Analytics). Only active with your consent.
- Marketing cookies: Used to deliver relevant advertising. Only active with your consent.
You can manage your cookie preferences at any time using the banner on our website or by adjusting your browser settings. Withdrawing consent will not affect the lawfulness of processing based on consent before its withdrawal.
9. Security
We implement appropriate technical and organisational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, disclosure, or unauthorised access. These include encryption, access controls, and regular security reviews.
No method of data transmission over the internet is 100% secure. While we take all reasonable steps to protect your data, we cannot guarantee absolute security.
10. Third-party links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal data.
11. Children's privacy
Our services are not directed at children under the age of 16 (or the applicable age of digital consent in your jurisdiction). We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us immediately.
12. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of significant changes by posting the updated policy on this page with a revised effective date. Where required by law, we will seek your consent to material changes.
13. Contact us
For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us: